Aeon
Special Collections and University Archives uses Aeon, which is an archival management system for requesting/tracking archival materials, and scheduling patron appointments. All patrons visiting our reading room must make an Aeon account to schedule appointments and request materials. Registered users can view the status of requests, clone previously requested items to request them again, and assign tags to resources to help organize their research.
Requesting Books
Books In Special Collections and University Archives and the History of Medicine libraries can be requested for use in their reading rooms through the library catalog. To request a title for use:
Visit the library catalog and search for a book in the catalog. Click on the title to open the item record.
Scroll down to Location. If more than one library owns the title, select the Special Collections copy and click Request for On Site Use.
Log into Aeon using your ID and password.
Fill in any missing fields which aren’t migrated from the catalog.
To tag a resource for a project or other research use, complete the Researcher Tags field using commas to separate terms.
Select the appropriate reading room (Special Collections OR History of Medicine) and schedule an appointment to view the item.
Check the box on the top left of the item title, then click the Submit Request button to complete your request.
Requesting Manuscript Collections
Manuscript collections within Special Collections and University Archives and the History of Medicine libraries can be requested for use in their reading rooms through the Collection Guides database. To request items for use:
Browse or search for a collection in the database. Click on the title to open the finding aid for the collection.
Use the Collection Organization column on the left to browse the contents of the collection. Select the item you would like to view. Once an item is selected, the item’s title will appear on the upper left of the screen, along with the box and folder number. Click the Request for On-Site Use button at the top right of the page.
Log into Aeon using your ID and password.
Fill in any missing fields which aren’t migrated from the catalog.
To tag a resource for a project or other research use, complete the Researcher Tags field using commas to separate terms.
Select the appropriate reading room (Special Collections OR History of Medicine) and schedule an appointment to view the item.
Check the box on the top left of the item title, then click the Submit Request button to complete your request.
Additional Information for Requests
Please be advised that the Special Collections Reading Room is open by appointment only, and we must have all requests for your visit at least 3-4 days before your first scheduled appointment. This ensures that all materials you’ve requested will arrive from our offsite facility on time. You may request up to 10 boxes/items per day, therefore if you plan on visiting multiple days you should add additional requests to the following appointment. Please note that if you request a single item from a collection, you will receive the entire box for your appointment. There is no need to request multiple items from the same box.