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Travel & Expense E-Newsletter [Vanderbilt University]

December 2018

BNA completes new parking & transportation center

Opening to the public on Thursday, Dec. 20, the Parking and Transportation Center will serve as the new location for convenient garage parking and ground transportation. It is a major component of BNA Vision, the airport’s dynamic growth and expansion plan, and was completed $7 million under budget at a final cost of $115 million.

The new, six-level garage features a variety of modern conveniences including:

  • parking space guidance system
  • electric vehicle charging stations
  • tire inflation station
  • vehicle locator kiosks
  • pay-on-foot kiosks
  • flight information displays
  • covered walkway to the terminal
  • ground-level pick-up by commercial vehicles including WeGo Public Transit buses, hotel shuttles, charter buses, limousines, taxis and ride app vehicles

The Parking and Transportation Center is located next to the existing Short Term Parking Garage, which will soon close for demolition to make way for a larger terminal parking garage as part of BNA Vision.


VU discount at BNA Express Park

Vanderbilt now has a 25% discount ($6.75 uncovered & $8.25 covered) on parking at BNA Express Park.

In order to receive the preferred rate, please request a BNA Express Park Corporate-Loyalty card/key fob by emailing Audra Detjen with your preferred physical mailing address. Your card will provide the preferred rate as well as enroll you into the BNA Express Park loyalty program (every 7 days parked earns one (1) free day to be redeemed at the users discretion).

BNA Express Park is located at 482 Knapp Boulevard. Questions? Please call 615-275-1418.


BNA 5K on the runway

Nashville International Airport is hosting a 5K run or walk on Runway 2R/20L on April 6, 2019, with all proceeds benefiting K9s for Warriors, a nonprofit organization dedicated to providing service canines at no cost to veterans suffering from trauma as a result of military service post 9/11. Registration is limited to 2,000 participants.

REGISTER: https://runsignup.com/Race/TN/Nashville/BNA5K


Hotel Spotlight: Hyatt House Nashville at Vanderbilt

Vanderbilt families and guests have a new hotel destination when visiting Nashville for university business. Guests can enjoy the sights and sounds of Midtown when they stay at Hyatt House Nashville at Vanderbilt.

Just minutes away from Vanderbilt University, the residential-style hotel is within walking distance to the vibrant culture of country music, downtown Nashville, West End and Music Row.

Visitors can check into a residential-style room, with a separate seating area. For added convenience, guests can opt for a suite featuring a fully equipped kitchen.

Hyatt House is accepting reservations for stays from December 18, 2018 and beyond. Guest travel coordinators can book guests in this property located at 2100 Hayes Street, Nashville, Tenn., via the Concur online booking tool, by calling 615-320-9000, or emailing Hyatt House if you have any questions.

Visit Hyatt House for an online tour or by copying and pasting this link in your browser: https://www.hyatt.com/en-US/hotel/tennessee/hyatt-house-nashville-at-vanderbilt/bnaxw


Three new Southwest nonstop routes from BNA

Nashville International Airport announced Southwest Airlines will add nonstop routes to three new destinations next year.

Daily service to San Jose and Burbank, California, and weekly Sunday service to Omaha, Nebraska, will begin June 9, 2019, according to airport officials.


What if the conference I’m attending has a special conference hotel rate?

Vanderbilt travelers may book hotel reservations directly through the conference organization to take advantage of the conference’s negotiated rates and rooms reserved by that conference’s housing bureau.

If the conference’s room block fills up, travelers should then use the Concur online booking tool or call a World Travel agent at 877-271-9258 to reserve a hotel room and find a comparable rate.

 

QuickLinks


British Airways

British Airways will start flying its state of the art Boeing 787-9 Dreamliner between Nashville and London beginning March 31, 2019. The daily service will begin March 31 and adds flights on Thursdays and Sundays.


Marriott data security incident

On November 30, Marriott announced it has taken measures to investigate and address a data security incident involving the Starwood guest reservation data base. The press release is available here.  For questions on the announcement, please refer to info.starwoodhotels.com.


World Travel Service

Please contact a World Travel agent when making complex domestic air or any international air reservations, and when changing existing, ticketed reservations.

Office Hours:
7:00am – 6:00pm CST
(Monday thru Friday)

After hours & emergency
assistance (24 hours)

877-271-9258 Domestic

865-777-1600 International
(collect calls accepted)

Refer to code: W-7CD

For Concur Travel technical support, email online@worldtrav.com
(7:00am – 5:00pm CST)

Lost your airfare receipt?

Please click here to use World Travel’s Passenger Airline Ticket Receipt Request form.

Unused tickets?

World Travel agents can assist you with using your unused ticket credit at the optimal time. Questions? Please call 877-271-9258.


SkyVU Quick Reference Guide – Expense Reports

Information contained in the Quick Reference Guide: Creating and Submitting an Expense Report will step users through creating and submitting an expense report within Oracle Cloud Expense. Click here to learn more.


U.S. Bank 24 hour
customer service

Within the U.S.
1-800-344-5696

Outside the U.S.
1-701-461-2010

If you experience fraud, call US Bank.

If you have any One Card related questions, please email the Payment Cards team.


What is VIRT?

Vanderbilt Incident Response for Travel (VIRT) is a team dedicated to providing safety-related guidance and assistance for members of the Vanderbilt University community who are traveling away from campus on VU-related travel. VIRT supports the entire VU community: faculty, staff, and student travelers, including undergraduate, professional, and graduate students.

Emergency away from campus?

Notify VIRT +1.615.322.2745

Let the Public Safety dispatcher know you are reporting an issue to VIRT.


Need assistance?

Please reach out to the appropriate Vanderbilt team for travel, expense and payment card questions and assistance:

Travel booking & policy

Expense reports & payment cards

Please forward to all travelers in your department. Missed a newsletter? Click here to get back up to speed!


Follow us on Twitter @vandytravelteam

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